Ten tips for records managers to monitor records in Microsoft 365

Ten tips for records managers to monitor records in Microsoft 365

With the large-scale adoption of Microsoft 365 (M365), many records managers have had to find ways to manage the records that have been (and continue to be) captured and stored across the ecosystem, including via Teams, SharePoint Online, OneDrive for Business and Exchange Online. The M365 ecosystem is more complicated than a single server-based Electronic … Continue reading Ten tips for records managers to monitor records in Microsoft 365

Why records managers and IT need to understand Microsoft 365 groups better

Why records managers and IT need to understand Microsoft 365 groups better

Office (later Microsoft) 365 (M365) Groups were introduced to Office 365 in 2014. Although Microsoft Teams was introduced in March 2017, there has been a general lack of understanding about the relationship between Teams and M365 Groups on the part of both records managers and IT. This post explains what both records managers and IT … Continue reading Why records managers and IT need to understand Microsoft 365 groups better

What is stored in an Exchange Online mailbox?

What is stored in an Exchange Online mailbox?

Email mailboxes have long been the primary repository for work-related emails (and attachments) and calendaring information. Some of these emails may have been copied to electronic document and records management (EDRM) systems or saved to network drives. Very often some form of mailbox archiving was introduced to help reduce storage by moving inactive content to … Continue reading What is stored in an Exchange Online mailbox?

Delete or do nothing – retention policy outcomes on Exchange Online mailboxes and OneDrive accounts

Delete or do nothing – retention policy outcomes on Exchange Online mailboxes and OneDrive accounts

Microsoft 365 Exchange Online (EXO) mailboxes and OneDrives assigned to individual end users have one thing in common - they may contain the only copy of corporate records (and other content) that cannot be easily accessed or managed as records. Organisational efforts to encourage end users to save emails (and other potential records) to a … Continue reading Delete or do nothing – retention policy outcomes on Exchange Online mailboxes and OneDrive accounts

Using PnP PowerShell to move folders and document sets in SharePoint Online

Using PnP PowerShell to move folders and document sets in SharePoint Online

In a previous post 'Observations on 'Move To' in SharePoint Online', I noted that the 'Move To' functionality was generally suitable for moving 1000s of files between sites in the same tenant subject to a number of conditions. But what if the 'Move To' function does not show the destination location? There are several suggestions … Continue reading Using PnP PowerShell to move folders and document sets in SharePoint Online