2 thoughts on “Alternatives to folders in SharePoint 2010

  1. It really is about understanding your business needs and retention requirements. We have only just upgraded to SP2010 so document sets were not available to us. So we used folders in libraries where perhaps we should have used document sets.
    So for some transactions the folders in libraries have worked extremely well. We are having difficulties with one transaction. These documents have permanent retention but we can’t move them from the folders to the Record Centre without losing the metadata so that means we leave them as is until we convert to document sets or SP 20xx develops a way of archiving the documents with the folder metadata.
    In the mean time the lesson we learnt was don’t use folders in libraries for long term retention documents.

  2. I found this article very interesting. There are a few more content management systems out there that could be added onto the list. I have tried most of these SharePoint alternatives in the list. Just to state a few facts Google Apps is no longer free and free isnít always better. Google Apps support is mostly third parties. SharePoint Foundation 2010 couldnít be a real alternative to SharePoint. It shares a lot of the same headaches that SharePoint has like you have to be a Microsoft expert to configure all the Microsoft products that come with it. When the idea of SharePoint Foundation first came to my team and I thought it must be much easier than SharePoint but after spending countless hours of configuring Server, SQL, Foundation, and our network it really wasnít worth the time. The real problem came along setting permission for our users. The network access protocols we had to issue were a nightmare. We got to a point where it was time for a new and better system. I did a Google search for an alternative for SharePoint and came across content management systems like WordPress and Joomla. After doing some research on these two it was clear it wasnít what we were looking for.
    We were looking for one platform for our users to manage their web projects from, something along the lines of a CMS and portal. We found Centralpoint by Oxcyon. At first we had our doubts because we thought the software was for the healthcare industry. Security was one of our biggest concerns but we knew if Centralpoint was used in the healthcare field that it would have a way to create roles and permission securely. Centralpoint made the transfer of data easy. It was nothing like the base model of other systems. It included things like taxonomy, rights management, Data Warehousing, Single Sign On, and Email Broadcasting. We found that Centralpoint was the right alternative for us.

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