Destroying digital records – are they really destroyed?

Most people should be aware that pressing the 'delete' option for a file stored on a computer doesn't actually delete the item, it only makes the file 'invisible'. The actual file is still accessible on the disk and can be retrieved relatively easily or using forensic tools until the space it was stored on is …

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Setting up SharePoint Online to manage records (as part of Office 365) – Part 2/3

This is the second of three posts that describe the main elements involved in setting up SharePoint Online to manage records. The first post was focused on Office 365 admin: Licences, roles and Groups; Compliance Admin - Retention labels and policies. This post focuses on SharePoint Online Admin centre configuration.  The next and last post …

Setting up SharePoint Online to manage records (as part of Office 365) – Part 3/3

This is the third and last of three posts that describe the main elements involved in setting up SharePoint Online to manage records. The first post focused on the recordkeeping related elements in the Office 365 and Compliance admin portals, including user licences, Roles and AD Groups, and Compliance Admin - Retention labels and policies.  …

Setting up SharePoint Online to manage records (as part of Office 365) – Part 1/3

This is the first of three posts that describe the main elements involved in setting up SharePoint Online to manage records. This post focuses on the recordkeeping related elements in the Office 365 and Compliance admin portals: Office 365 Admin - Licences, Roles and AD Groups (including Office 365 Groups) Compliance Admin - Retention labels …

Understanding and applying retention policies to content in MS Teams

This post highlights the need to understand how retention works in MS Teams, why it may be related to how long you keep emails (including for backup purposes), and why you need to consider all the elements that make up an Office 365 Group when considering how - and how long - to retain content …

Creating a Team in MS Teams creates a SharePoint site – and more

In recent weeks a number of organisations with 'default' Office 365 configuration settings have told me they are not using SharePoint but they are using MS Teams, and have even created new Teams. Every new Team in MS Teams creates a linked SharePoint site via the Office 365 Group that is created when the Team …

Understanding SharePoint Online in the context of Office 365 admin

On-premise versions of SharePoint were standalone systems, usually administered by a trained and qualified SharePoint Administrator. Records managers may and may not have had access to or a role in that environment. Generally, the only other group that would typically have access to SharePoint on-premise were the DBAs who managed the (SQL) database. SharePoint Online …