13 thoughts on “Sync vs Add Shortcut to OneDrive from SharePoint

  1. Thank you for this article. It was easily understandable and helpful. By the way, being an Apple fan, I point out that Finder is on MacOS not iOS…at least from a normal users perspective.

  2. What happens if a user adds a shortcut to a Teams folder that is say, 400GB? Will the entire thing try to download to the local machine?

    1. Hi Brian, I would refer you to the Microsoft documentation. Adding a shortcut or syncing doesn’t bring all the content down to the local machine, it’s only when they try to open it, it may take a (long) while to open ‘locally’. I would suggest user education NOT to do this if their files are so large. https://support.microsoft.com/en-us/office/restrictions-and-limitations-in-onedrive-and-sharepoint-64883a5d-228e-48f5-b3d2-eb39e07630fa?ui=en-us&rs=en-us&ad=us#numberitemscanbesynced

  3. Some shortcuts were removed locally from One Drive. We can see them in One Drive online, but I need them back in Windows explorer. Can you direct me to some help to get those shortcuts to show up in the WE version of One Drive?

    1. The ‘Add shortcut to OneDrive’ option from SharePoint document libraries will, for Windows 10/11, place the short cut under the ‘YourFirstName-Tenantname’ (blue cloud icon) of File Explorer (previous Windows Explorer). Those shortcuts also appear in your online OneDrive. What is confusing is that only the library name may appear as a folder in the OneDrive on File Explorer, but the folder has an additional ‘link’ icon in it. So, to get them back, open the SharePoint document library via the browser, then you should see ‘Add ShortCut to OneDrive’. If you don’t, then your administrators may have removed that option for everyone. If this is not clear let me know, happy to send you an email to clarify further.

  4. Hi Andrew, thanks for this article. One more thought: Since the “shortcut” is stored on the server side, it is available on all devices, while a “sync” must be done on each device separately. Furthermore, its removal is quite cumbersome.

    1. Any digital file can be saved in SharePoint. However, if you need to open these files, you will need to sync the library to File Explorer. If the files are very big, work directly from File Explorer so that SharePoint is kind of a cloud ‘back up’.

  5. Great article, thanks. Do you know if there is a way to change the default path for a new shortcut? I’d like to change it from “%userprofile%\OneDrive – Tenant” to “%userprofile%\OneDrive – Tenant\Shared” to help identify the data as a shared resource.

    1. Thank you. I’m not sure I understand the question – did you want a personal OneDrive account to be accessible by everyone (or at least more than the original owner)? If that’s the case, perhaps move that content to SharePoint instead?

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