Category: Microsoft Teams

Where are the records in Microsoft 365?

Where are the records in Microsoft 365?

One of the consequences of the (relatively sudden) requirement to work from home from early 2020, was that Microsoft 365 - primarily Outlook and Teams (with 'Files' or SharePoint and OneDrive for Business behind the scenes) - became the de facto system to create and capture 'unstructured' records. Unlike centralised electronic document and records management … Continue reading Where are the records in Microsoft 365?

Managing inactive Teams in Microsoft Teams

Managing inactive Teams in Microsoft Teams

The rapid and often uncontrolled rollout of Microsoft (MS) Teams as part of Microsoft 365 (M365) deployments from early 2020 has become a headache for many records and information managers. In many organisations, inactive Teams - some with no owners and inaccessible to records managers - litter the M365 landscape. The introduction of private channels … Continue reading Managing inactive Teams in Microsoft Teams

Different approaches for managing records with Microsoft 365

Different approaches for managing records with Microsoft 365

The COVID pandemic from early 2020 led to the requirement for many employees to work from home (WFH). IT Departments scrambled to enable this capability, many making use of Microsoft (MS) Teams that was already bundled with their Microsoft 365 licences. The rapid enabling and uptake (rather than an actual 'implementation') of MS Teams was … Continue reading Different approaches for managing records with Microsoft 365

Understanding permission groups in Teams and SharePoint

Understanding permission groups in Teams and SharePoint

One of the most confusing aspects of Teams and SharePoint in Microsoft 365 is the relationship between permission groups used to control access to both of these resources. This is especially the case as every Team in MS Teams has an associated SharePoint site (the 'Files' tab). This post explains how permission groups work between … Continue reading Understanding permission groups in Teams and SharePoint

Renaming Microsoft 365 Teams, Groups, Mailboxes and SharePoint sites

Renaming Microsoft 365 Teams, Groups, Mailboxes and SharePoint sites

During 2020, many organisations rolled out Microsoft Teams to support the need for employees to work from home (WFH) without paying much attention to the way Teams were named. A reminder that when a new Team is created, it creates a Microsoft 365 (M365) Group. Every M365 Group has a SharePoint site (visible from the … Continue reading Renaming Microsoft 365 Teams, Groups, Mailboxes and SharePoint sites