Category: Office 365 Groups

Understanding permission groups in Teams and SharePoint

Understanding permission groups in Teams and SharePoint

One of the most confusing aspects of Teams and SharePoint in Microsoft 365 is the relationship between permission groups used to control access to both of these resources. This is especially the case as every Team in MS Teams has an associated SharePoint site (the 'Files' tab). This post explains how permission groups work between … Continue reading Understanding permission groups in Teams and SharePoint

Different ways to access content stored in SharePoint

Different ways to access content stored in SharePoint

SharePoint Online (SPO) is the primary location to store digital objects and documents in Microsoft 365. In this sense, it replaces on premise network file shares and drives as a location to store information although a bit ironically, it can also be accessed from File Explorer. In Microsoft Teams channels, SPO sits behind the scenes … Continue reading Different ways to access content stored in SharePoint

Managing MS Teams chat as records

Managing MS Teams chat as records

(The image above was part of collector’s album issued in 1930 by Echte Wagner, a German margarine company. Source - https://flashbak.com/wonderful-futuristic-visions-of-germany-by-artists-in-1930-381451/) On 19 May 2020, Tony Redmond published a very helpful article on the Office 365 for IT Pros website titled 'Using Teams Compliance Data for eDiscovery'. In the article, Tony describes where and how … Continue reading Managing MS Teams chat as records

Planning for records retention in Office 365

Office 365 is sometimes referred to as an 'ecosystem'. In theory this means that records could be stored anywhere across that ecosystem. Unlike the 'old' on-premise world of standalone servers for each Microsoft application (Exchange, SharePoint, Skype) - and where specific retention policies could apply (including the Exchange Messaging Records Management MRM policy), the various … Continue reading Planning for records retention in Office 365

Setting up SharePoint Online to manage records (as part of Office 365) – Part 1/3

This is the first of three posts that describe the main elements involved in setting up SharePoint Online to manage records. This post focuses on the recordkeeping related elements in the Office 365 and Compliance admin portals: Office 365 Admin - Licences, Roles and AD Groups (including Office 365 Groups) Compliance Admin - Retention labels … Continue reading Setting up SharePoint Online to manage records (as part of Office 365) – Part 1/3