Category: Compliance

Sensitivity labels in Microsoft 365

Sensitivity labels in Microsoft 365

Sensitivity labels are one element in a range of tools that can be deployed in Microsoft 365 to protect information, as shown in the diagram below. Image source: Microsoft page 'What is Azure Information Protection' If you are new to information protection, it is important to understand that Azure Information Protection (AIP) is not the … Continue reading Sensitivity labels in Microsoft 365

Changing patterns of office work

Changing patterns of office work

A recent (September 2021) Verge post titled 'File Not Found' by Monica Chin (@mcsquared96) noted how pre-defined storage locations for digital content have become mostly redundant for the younger generation that grew up using Google to find content - 'the concept of file folders and directories, essential to previous generations’ understanding of computers, is gibberish … Continue reading Changing patterns of office work

What licences or roles are needed to manage records in Microsoft 365

What licences or roles are needed to manage records in Microsoft 365

One of the difficulties for many records managers new to Microsoft 365 is that they may not know or have access to everything they need to know to manage records in that environment. This post provides an overview of the accounts, licences and roles that may be needed to manage records in Microsoft 365. As … Continue reading What licences or roles are needed to manage records in Microsoft 365

In place vs in place management of records in Microsoft 365

In place vs in place management of records in Microsoft 365

The ability to manage records 'in place' in SharePoint has existed since around 2013. But this is not the same thing as leaving records where they were created or captured and managing them there - 'in place'. This post explains the difference between the two 'in place' options. In brief: The Microsoft 'in place' model … Continue reading In place vs in place management of records in Microsoft 365

Classifying records in Microsoft 365

Classifying records in Microsoft 365

The classification of records is fundamental recordkeeping activity. It is defined in the international standard ISO 15489-1:2016 (Information and Documentation - Records Management) as the 'systematic identification and/or arrangement of business activities and/or records into categories according to logically structured conventions, methods and procedural rules'. (Terms and Definitions, 3.4) The purpose of classification is defined … Continue reading Classifying records in Microsoft 365

Recordkeeping roles and permissions in Microsoft 365

Recordkeeping roles and permissions in Microsoft 365

(Updated 3 September 2020 with reference to customised admin roles) Microsoft 365 is a cloud-based collaboration and content system that includes a wide range of functionality to create, capture and manage records, primarily in SharePoint Online but also in OneDrive for Business, Exchange Online and in MS Teams.  This post outlines the roles and permissions … Continue reading Recordkeeping roles and permissions in Microsoft 365