Category: Retention and disposal

What happens when files are moved in SharePoint?

What happens when files are moved in SharePoint?

Every SharePoint document library, including the Teams 'Files' tab, includes the ability to move or copy files somewhere else in the tenant. For some unknown reason, the arrow in the SharePoint library points to the right but in Teams it points to the left, and in Teams the 'to' is missing. What actually happens when … Continue reading What happens when files are moved in SharePoint?

Managing inactive Teams in Microsoft Teams

Managing inactive Teams in Microsoft Teams

The rapid and often uncontrolled rollout of Microsoft (MS) Teams as part of Microsoft 365 (M365) deployments from early 2020 has become a headache for many records and information managers. In many organisations, inactive Teams - some with no owners and inaccessible to records managers - litter the M365 landscape. The introduction of private channels … Continue reading Managing inactive Teams in Microsoft Teams

Managing tasks as records in Microsoft 365 Planner/Tasks

Managing tasks as records in Microsoft 365 Planner/Tasks

There are several ways to create, record and assign tasks in organisations. These may include: Personal tasks (or calendar entries) in email applications such as Outlook, or set via the Microsoft 'To Do' application. Team and Group-based tasks created and managed in various ways, including on physical white boards, via Microsoft 365 Planner/Tasks or 'Tasks … Continue reading Managing tasks as records in Microsoft 365 Planner/Tasks

Setting retention labels on folders in SharePoint document libraries

Setting retention labels on folders in SharePoint document libraries

A common question asked by many organisations is whether Microsoft 365 (M365) retention policies - labels in particular - can be applied to folders in SharePoint document libraries so the content in those folders will have the same label. The quick answer is yes, but it is a manual process and - for all its … Continue reading Setting retention labels on folders in SharePoint document libraries