Category: Training and education

What happens when you delete or edit sent Teams chats and posts

What happens when you delete or edit sent Teams chats and posts

Teams chats and channel posts are a bit of a problem to manage as records because it is not easy to capture them - either individually or as a thread. The most common solution is to screenshot them but this is hardly ideal. End-users may be able to delete or edit sent chats and posts. … Continue reading What happens when you delete or edit sent Teams chats and posts

Different ways to access content stored in SharePoint

Different ways to access content stored in SharePoint

SharePoint Online (SPO) is the primary location to store digital objects and documents in Microsoft 365. In this sense, it replaces on premise network file shares and drives as a location to store information although a bit ironically, it can also be accessed from File Explorer. In Microsoft Teams channels, SPO sits behind the scenes … Continue reading Different ways to access content stored in SharePoint

Planning for records retention in Office 365

Office 365 is sometimes referred to as an 'ecosystem'. In theory this means that records could be stored anywhere across that ecosystem. Unlike the 'old' on-premise world of standalone servers for each Microsoft application (Exchange, SharePoint, Skype) - and where specific retention policies could apply (including the Exchange Messaging Records Management MRM policy), the various … Continue reading Planning for records retention in Office 365

AI curated chaos or control – the equally valid but opposite ends of the SharePoint spectrum

AI curated chaos or control – the equally valid but opposite ends of the SharePoint spectrum

There are, broadly speaking, two 'bookend' options when it comes to creating new SharePoint Online sites and the document libraries in those sites: 'Controlled' model: The creation of new sites is restricted to a small group of individuals with admin rights, who also oversee the creation of document libraries and application of metadata. A combination … Continue reading AI curated chaos or control – the equally valid but opposite ends of the SharePoint spectrum