Part 2 of ISO 16175 ('Principles and functional requirements for records in electronic office environments') includes a section (5.4.7) on records management process metadata. This section contains 13 mandatory requirements including: To create unalterable metadata of records management actions on records, aggregations of records, or the classification scheme. To track events without manual intervention. To … Continue reading Document Audit Trails in SharePoint 2010
Alternatives to folders in SharePoint 2010
Introduction The content of this post is my take on an issue that has been discussed before. The question is really to (a) use folders and deal with the potential confusion and difficulty of using them, or (b) use metadata and deal with the potential confusion from users who don't 'get' it. Personally I like … Continue reading Alternatives to folders in SharePoint 2010
Implementing SharePoint 2010 as a Document and Records Management System
There are several things that are worth asking or considering as a records manager (or equivalent) in a company that is using, or plans to use, SharePoint 2010. This can significantly affect how things occur. Governance If your organisation uses SharePoint there is a good chance you will have a qualified SharePoint Administrator in the … Continue reading Implementing SharePoint 2010 as a Document and Records Management System
A Semantic Office
The basic concepts and theory behind the idea of a 'semantic web' are already available in XML-based documents produced in Word 2007 and Open Office. This has potential implications for the way records could be managed within organisations, leading to the possibility of a 'semantic office'.