Tag: records

Managing Physical Records in SharePoint 2010

It is sometimes said by records managers that one of the drawbacks of SharePoint 2010 (and SharePoint 2013) is that it doesn't manage physical records, or at least not very well. This article describes how to manage physical records in SharePoint 2010/2013 using a list that includes barcodes. Up front and out of the box, … Continue reading Managing Physical Records in SharePoint 2010

Applying recordkeeping policies to email – Microsoft Messaging Records Management (MRM)

The problem The problem of managing emails as records is summed up in the following statements: “Many organizations have yet to define an email retention policy. More than one‐quarter of organizations have not yet established any sort of email retention policy despite the fact that there are a growing body of statutory requirements and legal obligations … Continue reading Applying recordkeeping policies to email – Microsoft Messaging Records Management (MRM)

What records managers need to know about Sharepoint 2010

The following is a revised version of an article that appeared in the July 2011 edition of Informaa Quarterly, IQ, the quarterly journal of the Records and Information Management Professionals Australasia (RIMPA). Sharepoint 2010, is starting to be used by more and more organisations. And it is being used to create and manage records. The following … Continue reading What records managers need to know about Sharepoint 2010

Integrity

Integrity is a key element in recordkeeping.  According to AS ISO 15489, integrity of documents means that they are complete and unaltered. These words mirror s.11(3) of the Electronic Transactions Act 2000 (NSW) which notes that the integrity of information contained in a document is maintained if, and only if, the information has remained complete … Continue reading Integrity