Managing MS Teams chat as records

(The image above was part of collector’s album issued in 1930 by Echte Wagner, a German margarine company. Source - https://flashbak.com/wonderful-futuristic-visions-of-germany-by-artists-in-1930-381451/) On 19 May 2020, Tony Redmond published a very helpful article on the Office 365 for IT Pros website titled 'Using Teams Compliance Data for eDiscovery'. In the article, Tony describes where and how …

Planning for retention management in Microsoft 365

'Fools rush to implement retention without thought' - Tony Redmond, 13 April 2017 Tony Redmond's quote above, as well as the rest of the article in 'Bringing Compliance to Office 365 Groups', is as relevant today as it was in 2017. Tony is a contributing author to the e-book 'Office 365 for IT Pros', essential …

Microsoft 365 – ‘Records Management’ solution

Microsoft announced the General Availability of its so-called 'records management' solution for Microsoft 365 on 30 April 2020. The announcement included a screenshot of the 'Overview' tab of the 'records management' section of the Microsoft 365 Compliance portal which contains a range of other options including the very similar looking 'information governance' section. The announcement …

Applying multiple retention policies to a SharePoint Online site

Many organisations have complex records retention requirements that are described in records retention schedules, disposal authorities or records authorities. For example: There may be different 'levels' of retention depending on the 'state' of a record. The final versions of certain records may have a longer retention requirement than the working versions. For each business function …

Storing offsite or digitising paper records – which is more cost-effective?

As organisations increasingly move to digital recordkeeping, many are left with paper records (often stored in commercially provided offsite storage) that need to be retained or kept for a minimum period. Some organisations may consider digitising these records in the belief that this may be more cost effective and useful than keeping them in paper …